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Grant Readiness Checklist

Entities selected to receive funding must generally satisfy the following requirements as a precondition to the Federal Railroad Administration issuing a grant award. Not all requirements will apply to all projects.

Definition (Statement of Work)

  • Scope: Objectives, rationale, benefits, description of work to be performed
  • Schedule: Timing of steps and milestones
  • Budget: Budgets by project milestone and cost category, with documented assumptions:  See the FRA Budget Tool
  • Special Conditions: Specific requirements applicable to this project (e.g. milestones, FRA approvals, reporting requirements, etc.)


  • Operating Financials: Ridership and revenue projections; operating and maintenance costs
  • Capital Program: Capital plan for infrastructure, rolling stock, and stations
  • Financing Approach: Institutional authority, financial condition, capital sources (including for cost overruns), and annual operating sources


  • Risk Management Approach: Identified risks and mitigation strategies
  • Management Capability & Approach: Plan for management structure of project, including org charts and staffing plans
  • Project Implementation & Procurement Approach: Description of project delivery method, including information on procurement and compliance
  • Safety and Security Approach: Consideration of safety and security concerns and approaches for both construction and operations


  • Host Railroad Agreements: Legal agreements with all applicable host railroads, with details on engineering, statement of work, construction, service outcomes, cost sharing, or any other relevant issues
  • Service Operator Agreements: Commitments and concurrences from the operator of the intercity passenger rail service that will benefit from the project
  • Other Agreements: Other agreements as necessitated by specific project conditions, such as with real estate owners, utilities, other states, local governments, etc.


  • Engineering Documentation: Conceptual engineering, preliminary engineering, final design
  • Environmental Documentation: Service NEPA (P-EIS, P-EA) and/or Project NEPA (EIS, EA, CE)
  • State Rail Plan: Long-term vision for rail services in state, as prescribed in PRIIA (if applicable)
  • Service Development Plan: Proposed service characteristics for corridor
Last updated: Tuesday, November 12, 2019